Classes & Learners

Add Classes & Learners on the Web Suite

    1. Log into the Evidence Me Web Suite
    2. Click Learners
    3. Click the  icon on the Classes bar
    4. Enter the name of the class
    5. Put a tick next to the teacher’s name(s) who need access to the class
    6. Click Create

Adding Groups to a Class

Within your classes, you can add groups.

    1. Select your class.
    2. Click the  icon on the Classes bar
    3. Make sure Group is selected. type-class-or-group
    4. Name your group.
    5. Select the teachers to assign to this group.
    6. Click create.
    7. Your group will appear under the class name click the plus sign +’ to view your groups.
    8. Drag and drop learner’s names into a group and select Copy

These learners will then appear in both the main class and their group.

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Upload Learners on the Web Suite

PLEASE NOTE: Only Admin Users can upload classes and learners using CTF or CSV files.

CSV File

Copy and paste learners details into an Excel document (edit an Excel document you already have) in the following format

csv-image

Click the Excel icon below to download CSV class template.excel

Save the file on your computer as a ‘CSV (comma delimited)’ file.

TOP TIP: We recommend that you create a separate CSV file for each class and upload them individually. When uploading a CSV file all the data is assigned to an ‘unallocated class’. By uploading the data separately this allows you to ‘select all’ and move the learners in bulk to the correct class. If all class lists are uploaded using one CSV file each learner will have to be individually moved to the correct class.

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To upload your CSV file to your Evidence Me account, please follow the instructions below:

    1. Log into the Evidence Me Web Suite
    2. Click Learners
    3. Click Unassigned Learners
    4. Click Upload Learners
    5. Click Browse
    6. Select your ‘CTF‘ or ‘CSV‘ file
    7. Click Uploadezgif-com-resize-1
    8. Drag and drop the learners into the correct class using the blue tab blue-tab

TOP TIP: To move all of your uploaded learners into the same class please click Select All to drag and drop them in one go.select-all

Add Individual Learners on the Web Suite

    1. Click Learners
    2. Select a class so that it highlights in blue
    3. Click on the icon to the Learners bar
    4. Enter your learner’s details
    5. Click Create

Adding Profile Pictures to the Web Suite

    1. Select Learners
    2. Select a class
    3. Click the learner’s name so that it highlights in blue.
    4. Click the Edit icon on the Learners bar edit-image
    5. Click the Edit button on the image icon
    6. Select Browse to choose an image from your files or drag and drop an image into the Drop files to upload box
    7. Crop the image so that it fits the box
    8. Click Upload
    9. Click Save changes

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Adding Tags

You can add tags to the learners for reporting purposes such as girls, boys, SEN, etc.

    1. Select Learners
    2. Select a class
    3. Click the learner’s name so that it highlights in blue.
    4. Click the Edit icon on the Learners bar edit-image
    5. Click in the Tags field
    6. Type a tag title – if this hasn’t already been created click Create option “…” to add this tag

Create Classes on the App

    1. Log in to the Evidence Me app
    2. Tap Profiles
    3. Tap Edit in the top right-hand corner
    4. Tap Add + on the left-hand side to add classes
    5. Name your class (the description is optional)
    6. Tap Add in the bottom right-hand corner

Add learners on the app

    1. Log in to the Evidence Me app
    2. Tap Profiles
    3. Tap on the class name
    4. Tap Edit in the top right-hand corner
    5. Tap Add + on the right-hand side
    6. Complete the learner fields and click
    7. Tap Add in the bottom right-hand corner

TOP TIP: If you do not enter a UPN number the system will automatically generate a temporary UPN number which can be changed at any time.

We would be more than happy to add your class lists for you! Please click here to contact our friendly Customer Service Team.