March 2023 – The “My Gallery” Module
Welcome to the new and exciting My Gallery module a fantastic new way to view, print, and download all of your favourite Evidence Me media:
- Download or print selected media
- Play/download videos using the on-screen player
- Create a slideshow – a simple way to show pictures in class, assembly, parent’s evening, etc
- Use the drop-down filters to view classes, individuals, and date ranges
- Exclude observations with specific tags
NOTE: Staff users will be able to see everything, parents will see only their child’s data that has been marked for Parent Share
To access the My Gallery module click on the menu icon in the top left-hand corner (3 blue lines) and select My Gallery. The Gallery appears as a separate module on your account:
- View media for the whole class: In the class/learner drop-down, the first entry for each class shows the whole class i.e. “Reception – All”.
- View media for date range & media tally: You can view media for any month with a media count for each month shown.
- Exclusion of observations with certain tags: Observations with the tags “news”, “info”, “fyi” assigned to them will be excluded from the gallery. Please view our Creating Tags help page to find out more about how to add observation tags.
- Double-click a photo to view its full observation: Useful for finding out more information about the photo.
September 2022: Automatic Tags in Evidence Me
When creating observations, your observation will automatically be checked for learners and objectives. If there are none, then a “search tag” will be added.
This gives you and extremely easy and quick way to work through your observations at a later time, adding learners and objectives as you go. To do this, you can use the search filters on the home page and select the observation tags that you want to search for:
There are a number of automatic tags that will be added, to give you a really easy way to organise your observations. These are:
Let us know of any more automatic tags that you think would be useful!
(There is a more complete list of recent improvements in the release notes)
September 2022: New Self Evaluation Summary in Inspection Coach
Due to popular demand we have created a new way to create your SES in Inspection Coach. You can now create a SES section very quickly, by clicking on the “Edit Summary Text” button below that section.
This now gives you an extremely concise way to compile your SES.
July 2022: New “Observation Next Steps” Report
We are delighted to announce a brand new report that summarises the next steps objectives you have assigned to observations.
The report will show the “Next Steps” objectives that you have added to observations for a particular learner. You can choose the past month (by default) or any date range.
The existing observation report print out will still show you the next steps objectives for particular observations. This new report now allows you to print all of the next steps objectives for individual learners.
It is the setting’s decision regarding whether to have a “Next Steps” section on observations. You can turn on or off the next steps area by going to “Admin Module > Evideince Me > Observation Objectives”
Bu default the report is set to check for next steps objectives entered in the past 30 days. But you can set any date range that you require.
May 2022: New “Early Learning Goals” Report
We are delighted to announce a brand new report to help you with end-of-year reporting on the ELGs.
This report works with the ELGs that we have integrated into the “Development Matters 2021” framework in Evidence Me.
Some of the features of this report are:
- Customised statements for individualised reports to parents.
- Each Area of Learning is given a mark of “Secure” if all ELGs in that AoL have been assessed at the highest level.
- All other AoLs are given the mark of “Working towards”.
Even if you don’t use the “Development Matters 2021” framework for your day to day observations, you can still access this framework in the assessment area and assess your ELGs. Then you can easily use this report.
Contact us at firstname.lastname@example.org if you require any assistance.
12 Jan 2022: New “Family’s Here” Feature
We are delighted to announce this innovative new feature that will further enhance the relationship between the school and parents.
In these uncertain times, we have frequently heard that parents picking up children and allowing parental access to school property is a difficult process to manage safely and effectively.
To help with this we have created the “Family’s Here” feature. This allows parents to use the mobile app to announce when they have arrived to pick up their child.
This can help the school ensure that the pickup process is managed safely and effectively.
How it works
The parent can use the new “Learners” tab in the mobile app to start the notification, like this:
When the parent has tapped the “notify” button. A message appears. The messsage can be customised by the school.
The class teacher or assistants will then see a summary of who has arrived, by looking on the Profiles tab of their apps:
This allows teaching staff to manage the release of children in a safe and controlled way, meeting any specific safety needs set out by the school.
How to activate the “Family’s Here” feature in your account
The administrator can activate this feature as follows:
- Go to the Admin module
- Navigate to Modules>Evidence Me>Settings
- Click on “Parent Arrival” and click the edit button at the top right
- Activate the feature and add the arrival text:
That’s it! The feature will be available to everybody by 12 January 2022.
27 October 2021: Parent Contact Report
We know how important it is to fully understand how well parents are engaging with the school. To that end we have further enhanced our parent engagement report.
The report will now show:
- Total parent shared observations
- Observation comments by parents
- observations submitted by parents
- New: The last time parents were active on Evidence Me
You can access the report from the Observations section of the reports page.
19 September 2021: New Web App Release
We are pleased to report that a new web release is available this week. There is a fantastic new feature available for users of the “Birth to 5 Matters” framework. When performing your assessment in the Web Suite, a popup is available to give you full details of the behaviours appropriate for each “range”.
Clicking on the blue “information” icon will show the popup like this:
Please see the full release notes here.
12 July 2021: New Web app release this week
We are pleased to report that a new web release is available this week. There are various new features and improvements throughout the system. Please see the release notes here.
4 May 2021: new iOS app release this week
We are pleased to report that a new iOS app release is available this week. The app will improve general upload performance and manage the storage better on your device. You can see a full list of improvements in the release notes here.
The new app will be made available to all users over the next 7 days. Don’t worry if it isn’t available for you just yet!
13 Jan 2021: Evidence Me gets built-in Antivirus
Evidence Me security is always our primary concern. With that in mind, we are delighted to announce that our apps and website are now fully integrated with the Microsoft Defender Antivirus system.
All uploaded files shared between home and school are automatically checked for viruses and malware. Any problems are automatically dealt with without your intervention, so you can be assured of complete safety.
12 Jan 2021: New iOS App released
We are pleased to announce the release of a new app version today. As well as the usual performance improvements, the app features much larger text on some of the key screens. A much requested enhancement!
11 Oct 2020: New “Assessment CSV” Report
Another really useful report is available today. It is a “CSV” file that you can use in many flexible ways to help you with assessment reporting.
Here’s how to read the Assessments:
- The number (1-8) is the assessment level. For EYFS: 1 = 0 – 11 months ; 2 = 8 – 20 months; 3 = 16 – 26 months; ; 4 = 22 – 36 months; 5 = 30 – 50 months; 6 = 40 – 60 months; 7 = ELGs; 8 = Exc
- The text (Em/Dev/Exc) is the judgement within that level
This standardisation of the output lets you quickly and easily use this CSV data in any assessment reporting strategy that you have in your school.
Do you have any other ideas for our assessment? Please let us know by contacting email@example.com.
17 Sep 2020: New “Parent Engagement” Report
A brand new report is available from today. It shows a summary of all contact made with parents over a time period for a class. It’s an excellent way of measuring and proving parental engagement. It shows:
- The total observations shared with each parent over a time period.
- The responses that parents sent back.
- Postcards of activities that parents have done at home and submitted to Evidence Me.
Look out for this report on the reports page:
11 Sep 2020: New Early Years Pilot Framework
The brand new early years 2020 pilot framework is now available to all users in Evidence Me. This is a really exciting new development based on the new 2020 Development Matters framework.
You will see the new framework in your mobile apps:
Add any frameworks to Evidence Me
Did you know you can add any extra frameworks you like to Evidence Me? Have a look in the Admin section, or drop us a line at firstname.lastname@example.org if you’d like to know more.
9 September: Add Documents and Links
The last few months have been extremely challenging for all of us, especially when we need to send work home for learners.
Earlier this year we implemented the fantastic new Documents And Links feature to help with this. Now you can add web links and large document files to any of your observations. These can be easily downloaded by learners and parents at home.
Learners and parents can upload documents too! Find out everything about this feature here.
13 July 2020: End of year admin just got a whole lot easier!
We are delighted to announce that today’s new release combines a number of fantastic new features to enable you to quickly and easily manage your end-of-year processing.
1. Copy Classes
You can quickly copy an entire class and all of its groups. This is a really simple way to start a new class for a new year.
2. Archive Classes
If you want to keep track of a group of learners, but they are not actually a teaching group any longer, then use the new archive feature. You will find it on the class edit page. Archived classes will be shown on the archived tab. Archived classes will no longer be visible in the mobile app, but they will be available for reporting.
3. The “All learners” Filter
This allows you to see and search through all learners in your school very quickly. Very handy for checking if the learner is hiding in a class or group that they shouldn’t be!
4. Drag & drop classes to re-order them
You can now specify the order of your classes to make them more easily selectable in filters and in the mobile app.
13 July 2020: New Fast Track features in Inspection Coach and Improvement Hub!
Also in this release are some new features to make creating improvement plan actions much easier.
1. Send to Word
When adding actions resulting from questionnaire responses, there is a new button that will allow you to immediately create a Word document.
This gives you a really useful head-start for creating a quick action plan.
2. Create New Task button
There is a new “Create New Task” button on the improvement Hub home page, to make adding new tasks much quicker.