Self Evaluation (Formerly Coach)

Welcome to Self Evaluation Planning

Self Evaluation Planning is 2Simple’s completely new Self Evaluation tool. It is designed from the ground up to support Ofsted’s new school evaluation framework that was released in November 2025.

Integrated Artificial Intelligence

The tool incorporates fully integrated artificial intelligence elements, providing the user with significant productivity gains. AI is used to achieve the following:

    • Provide structured advice for completing the self-evaluation
    • Provide suggestions and ideas that meet best practice guidelines
    • Provide tips and suggested content for all 250+ evidence points that must be completed by the SMT.
    • Provide answers to any ad-hoc inspection-related questions

The AI system is fully integrated and self-prompting. It does not require direct input from the user. It will provide contextual advice throughout the user’s experience with the toolkit.

Core Features of Coach 26

The Ofsted Self-Evaluation Questionnaires

Coach 26 contains self-evaluation questionnaires, built around the latest Ofsted inspection frameworks. There are 2 questionnaires:

    • The “EYFS Inspection Framework” questionnaire for daycare settings
    • The “State School Inspection Framework” questionnaire for state schools, with early years and post-16 addendums.

Each framework questionnaire contains over 200 questions. The SMT can cover all of these questions in the self-evaluation process. Or just access areas of interest in an ad-hoc way, to assist in general strategic management of the school.

For each question:

    • A complete 5-point scale of typical practice is presented. (From “Exceptional” to “Urgent attention”). The SMT can use this scale to position their school in the appropriate judgement category.

    • The SMT can add comments and context to their response. These comments can be augmented using the integrated AI tools.
    • Evidence can be tagged against each question. The evidence is stored in a secure library and can be tagged and searched for further reference.

Questionnaire completion status 

After each response, the questionnaire status is updated, so the SMT can clearly understand where they are in the self-evaluation process.

The number of questions answered, the judgement level and the number remaining to be answered are clearly shown for every area of the framework.

The Evidence Library

When evidence files are uploaded against questions, the files are automatically tagged with relevant tags and stored in the evidence library. The same files can then be easily searched and attached to other questions if required.


The “Ask AI” Artificial Intelligence integration

Coach 26 is built from the ground-up around the very latest innovations in artificial intelligence.

The primary use of the “Ask AI” feature is to provide contextual support for the rapid and accurate completion of the self-evaluation questions.

This works as follows:

Step 1: User selects a question:

Step 2: Ask AI will automatically provide relevant advice for the completion of the question:

 Step3: The user can click “more” to “deep dive” into a concept that is most relevant to them.

Step 4: The user can then use the AI response to finesse their own human-written responses in the questionnaire.

Ad-Hoc AI queries

It is also possible to submit “ad-hoc” queries within the current context of the self-evaluation process.

Step 1. The user added extra information when completing the PE section of the questionnaire. Step 2. Ask AI created some helpful narrative that the user can make use of to finesse their own experience.

Reports

Two Standard reports are available initially.

The Self Evaluation “Report Card”

This report is modelled closely on Ofsted’s actual report card format. It provides all school stakeholders with a summarised view of the school, in a format very similar to how Ofsted’s own conclusions will be presented.

The Full Questionnaire breakdown

This report lets the user understand quickly and easily exactly what can be entered into the questionnaire, in every section.

Setup

The school setup is extremely simple.

Creating a new questionnaire

The first step is to select which questionnaire is relevant to the setting. 

Creating multiple Questionnaires

It is possible to create any number of questionnaires, should the school wish to experiment with different approaches, or have a different questionnaire for different departments.

Switching between questionnaires

The user just has to change the “active questionnaire” to switch between questionnaires. Each user’s preference will be remembered to assist with different users working on different questionnaires.

Information about the “Aski AI” Artificial Intelligence

The Coach “Ask AI” feature uses the “OpenAI” artificial intelligence technology. 

How does it actually work?

When you use an AI feature in our software:

    1. The system sends some text (your question or questionnaire text) securely to OpenAI’s servers.
    2. OpenAI’s model generates a reply.
    3. The reply comes back and is shown in our product.

All of this happens in the background – you just see the result.

What data is sent to OpenAI?

Typically:

    • The questionnaire question, or the ad-hoc questions that you type.
    • Basic technical information (date/time, which feature you used)

We aim to minimise personal data and only send what’s needed for the feature to work.

Is the data safe?

Yes, the system is designed with data protection in mind:

    • Data is encrypted in transit and at rest.
    • OpenAI provides business-grade security (audits, certifications, monitoring).

 Does OpenAI use our data to train its models?

    • For the way we use OpenAI (via their business/API service):
      • Our inputs and outputs remain our data.
      • They are not used to train OpenAI’s models or shared with other customers.
    • This is different from people using their personal ChatGPT accounts at home.

Are we allowed to do this under GDPR / UK-GDPR?

Yes, provided it’s done properly.

    • The school remains the data controller for pupil and staff data.
    • Our software acts as a data processor for the school.
    • OpenAI is a sub-processor used to provide some features.

The school’s Data Protection Officer (DPO) checks the legal basis (for example, public task/legitimate interests), completes any DPIA, and ensures the right contracts and safeguards are in place.

What this isn’t

Just to be clear, OpenAI does not:

    • Create advertising profiles for pupils or teachers from API data
    • sell personal data sent via the API
    • Use your API/business data for general model training