Send Observations to Parents

PLEASE NOTE: If you have the Parent Share review process switched OFF observations will be instantly shared with parents at the point they are marked for Parent Share.

If you have the Parent Share review process switched ON you will need to manually release observations which you have marked for parent share to parents by following the below instructions:

Release parent shared observations

    1. Log on to the web suite
    2. Click Parent Share
    3. Click Observations for release
    4. Select the Class
    5. Click All learners or an individual learner
    6. Click Release Observations

Release all Observations for a particular date range

If you haven’t been marking each individual observation for parent share at the time the observation was captured. Please don’t worry you can release all observations for a particular date range.

    1. Log on to the web suite
    2. Click Parent Share
    3. Click Observations for release
    4. Select the Class
    5. Click All learners or an individual learner
    6. Click Edit Filter

    7. Click Date Range to set the start date and the end date of the observations you wish to send
    8. Untick the box Only show observations already tagged with “Parent Share”
    9. Click Apply
    10. Click All learners or an individual learner
    11. Click Release Observations

All these observations will be released to the parents and automatically marked for parent share.

Parent Notifications

The system will automatically notify parents as soon as observations have been sent.

Example email notification:


Subject: Evidence Me: Observation available – Joe Smith (St Mary’s School)

A new observation is available for Joe Smith (St Mary’s School). Please click here to view.

Regards, The Evidence Me Team


The parent(s) can then click on the link within the email which will automatically open the observation within their Evidence Me app.